The following are provided under our Full-Service Commercial Association Management package:

ASSESSMENTS

• Collection of assessments and depositing into financial institution of Association's choice
• Lock box service for dues collection at no additional charge.
• Auto debit program for payment of dues at no additional charge.
• Preparation of monthly delinquency report to be distributed to the Board of
  Directors and mailing of delinquency notices as needed
• Preparation of lien notices and lien filings (fees for these services are charged to the delinquent homeowner)
• Assistance with collection lawsuits if necessary, appearance at small claims court as needed (a $75.00 per hour fee is charged to delinquent homeowner)

FINANCIAL

• Preparation of monthly and annual financial reports on a cash basis
• Assistance with preparation of annual budget to be distributed to all owners (**startup budget excluded)
• To make all necessary monthly expenditures out of operating account and other payments as directed by the governing Board of Directors (checks are prepared for Board member signatures)
• To reconcile monthly bank statements
• To assist Association's accountant with preparation of annual tax returns and annual fiscal review
• To prepare and distribute annual W2 and/or 1099 forms as required by the federal government
• Payroll and quarterly payroll reports if applicable

MEETINGS

• Arranging the places, dates, agendas, and times for the meetings, conference room available if needed
• Preparing and mailing notices, proxies, ballots, and agendas, and making any necessary phone calls required to communicate with Board members
• To attend meetings of the Board of Directors
• To take, record, and keep minutes thereof, and assist in the orderly transaction of Association business
• To attend one annual meeting of the membership per year and keep minutes thereof

CORRESPONDENCE

• Preparation of all correspondence as directed by the Governing Board 
• To maintain files as deemed appropriate by Governing Board
• Issuing cards and/or keys for the pool and RV areas and keeping records for same if applicable
• Preparation of quarterly newsletters to be distributed to residents
• Sending out of welcome packets to all new owners with information and rules in regard to the Association 
• Completion of all escrow demands in regard to sale of units in the Association
• Provide requested information in regard to Association to lenders as needed

INSURANCE

• Preparation of specifications
• Assist Association in procuring bids
• Arranging meetings between the Association and the insurance agent
• Supervising the Association's performance of the insurance contracts
• Assisting in the processing of insurance claims
• Obtaining Certificates of Insurance from all Association vendors naming the Association as additional insured
• Naming the Association as additional insured on the following insurance policies carried by The Management Alternative:  $1,000,000 liability coverage, $100,000 employee dishonesty coverage, $1,000,000 products and completed operations coverage, and workers compensation insurance.

REPAIRS AND IMPROVEMENTS

• Soliciting bids as directed by the governing Board
• Negotiating maintenance contracts in the name of the Association
• Supervising the Association's performance of the contracts
• Enforcing the invoices and making payments, upon prior approval of the Board of Directors, of all costs and expenses incurred in the above
• Monthly walk through of all common areas with representative from landscaping firm
• To have available to the Association qualified maintenance personnel at the cost of $40 per hour plus materials that are billed at our cost with no mark-up.

MISCELLANEOUS

• Other duties to be included as mutually agreed upon by Board of Directors and The Management Alternative
• Rules and enforcement procedures development and implementation
  Governing documents revision projects
• Litigation support
• Personnel supervision

If assistance or consulting is needed in regards to the startup of a Commercial Association please contact Jerry Gonzalez for rates and plans at jerry@tmamulti.com.